App Settings#

The app settings allow you to control various parts of the system and customise the platform to meet your school’s needs.

Tip

Where appropriate, settings are given a default value. These values are a good starting point to get you up and running but we do recommend that you review each setting to ensure that it meets your specific needs.

Caution

We do not recommend that you assign permission to modify these settings to many users within the school. Some settings have a big impact to the way the system operates and can cause issues including loss of data if incorrectly configured.

App settings are available for the features your school has purchased, any app settings you don’t see are likely hidden because the school has some functionality disabled. If you’d like to speak to us about enabling additional functionality, please contact your account manager.

Academic#

Class Group Management#

Email Campaigns#

Allow Class Teachers to Send Student Contact Email Campaigns#

When enabled class teachers will be able send email campaigns to the student contacts in their class groups.

Allow Class Teachers to Send Student Email Campaigns#

When enabled class teachers will be able send email campaigns to the students in their class groups.

Document Management#

Upload Tool#

Created by User#

When uploading linked documents using the upload tool, this user will be listed as the user that filed each document.

Form Group Management#

Email Campaigns#

Allow Form Tutors to Send Student Contact Email Campaigns#

When enabled form tutors will be able send email campaigns to the student contacts in their form groups.

Allow Form Tutors to Send Student Email Campaigns#

When enabled form tutors will be able send email campaigns to the students in their form groups.

Year Group Management#

Email Campaigns#

Allow Heads of Year to Send Student Contact Email Campaigns#

When enabled heads of year will be able send email campaigns to the student contacts in their year groups.

Allow Heads of Year to Send Student Email Campaigns#

When enabled heads of year will be able send email campaigns to the students in their year groups.

Admin#

Customisation#

School Details#

School Email Address#

The school’s email address that a user can use to contact the school. This will be displayed in the footer of every page.

School Name#

The school’s name. This will be used to display the school’s name to a user.

School Phone Number#

The school’s phone number that a user can use to contact the school. This will be displayed in the footer of every page.

Staff User Management#

Account Setup#

Default User Groups#

If you’d like to add staff to one or more user defined groups automatically when they’re created, select them here. This can be used to prevent school administrators needing to manually add users to a specific group.

Tip

This group will not be added retrospectively to users that already have the staff role, it will be applied to any new user being assigned to the staff role.

Profile Pictures#

Allow Staff to Update Profile Pictures#

When enabled staff will be able to update their own profile pictures.

Staff Profile Pictures Enabled#

When enabled staff will be able to have profile pictures for their accounts.

Student Contact User Management#

Account Setup#

Default User Groups#

If you’d like to add student contacts to one or more user defined groups automatically when they’re created, select them here. This can be used to prevent school administrators needing to manually add users to a specific group.

Tip

This group will not be added retrospectively to users that already have the contact role, it will be applied to any new user being assigned to the contact role.

Profile Pictures#

Student Contact Profile Pictures Enabled#

When enabled student contacts will be able to have profile pictures for their accounts.

Student User Management#

Account Setup#

Default User Groups#

If you’d like to add students to one or more user defined groups automatically when they’re created, select them here. This can be used to prevent school administrators needing to manually add users to a specific group.

Tip

This group will not be added retrospectively to users that already have the student role, it will be applied to any new user being assigned to the student role.

Profile Pictures#

Allow Students to Update Profile Pictures#

When enabled students will be able to update their own profile pictures.

Student Profile Pictures Enabled#

When enabled students will be able to have profile pictures.

User Management#

Account Setup#

Admissions#

Sixth Form Application Management#

Applicant Contacts#

Allow Applicants to Update Main Contacts#

When enabled applicants will be allowed to update the main contact for their applications. We recommend that you don’t allow this as it’s usually more suitable to communicate directly with the applicant and not a contact.

Tip

We recommend that you set this option to “No”, by forcing main contact changes to come through the school you stop a situation where a parent wants to be the main contact but the applicant would prefer it was them. Applicants to sixth form are usually of an age where their data protection rights require consent from the applicant to communicate with their parents about their application process. Enforcing this option requires the student to send a message via the Talk to Us mechanism to request this change and provides an audit trial for the school.

Allow Contacts to Be Added to External Applications#

When enabled the system will allow external applicants and contacts to add additional contacts to their applications. You should take care to only enable this if it’s actually necessary, you should only collect data required to complete the application process in order to minimise your risks under GDPR.

Tip

We recommend that you do not allow the applicants and contacts to add additional contacts. There is no requirement for an application to contain more than the details of the applicant and therefore it’s unnecessary. Data protection legislation such as UK GDPR states you shouldn’t collect data unless you need it.

The applicant is required to provide 2 contact numbers as part of their own details so you should have all the information you need to contact them.

You should also consider the impact on staff administrative time before enabling this option. More contacts means more accounts that have to be maintained. This means there are more people that may forget their login details and need support.

Allow Contacts to Be Added to Internal Applications#

When enabled the system will allow internal applicants and contacts to add additional contacts to their applications. You should take care to only enable this if it’s actually necessary, you should only collect data required to complete the application process in order to minimise your risks under GDPR.

Tip

We recommend that you do not allow the applicants and contacts to add additional contacts. There is no requirement for an application to contain more than the details of the applicant and therefore it’s unnecessary. Data protection legislation such as UK GDPR states you shouldn’t collect data unless you need it.

The applicant is required to provide 2 contact numbers as part of their own details so you should have all the information you need to contact them.

You should also consider the impact on staff administrative time before enabling this option. More contacts means more accounts that have to be maintained. This means there are more people that may forget their login details and need support.

Applicant Timeline#

Application Deadline Date#

The date by which applications must be submitted before being considered a late application.

Close Applications On#

The date on which applications will no longer be accepted.

Open Applications On#

The date on which applications will start to be accepted.

Applicants#

Highlight Applicants Born Outside#

Enter the date range between which you expect applicants to have been born. If an applicant selects a date of birth outside of this range their application will be highlighted as there may be additional safeguarding steps for you to undertake.

Show Applications Are Open Banner Between#

Select the dates between which you’d like to show the applications are open banner to the students in the selected year group.

Show Applications Are Open Banner To#

Select the year group that you’d like to show the applications are open banner to.

Application Documents#

Document Uploads Enabled#

When enabled applicants will be able to attach documents to their applications.

Applications#

Accept Applications For#

The academic year that you are currently accepting applications for.

Application Review Status#

The status that is applied to an application when it’s first submitted by the applicant. You can use this to review applications once submitted and help to find anomalies earlier in the process.

Courses#

Allow Applicants to Update Fourth Choices#

When enabled applicants will be able to update their own fourth course choices. We recommend you don’t allow this as it’s not standard practice to allow applicants to take four courses without additional conversation.

Tip

A fourth choice being specified has no impact on an applicants chances of being offered a place but it can have an impact on the number of places available within the fourth choices of successful applicants. We do not include fourth choices in any calculations done to calculate the number of places available on a course and therefore can lead to having additional students in a class if not properly managed by the school.

Allow Clashing Courses Selection#

When enabled applicants will be able to show their interest in taking unavailable combinations or courses by choosing the clashing courses. This can be a useful tool for the school to see where student’s would like to take courses but are unable to do so.

Customisation#

Application Custom Content#

If you would like to display some additional custom content within the application page enter it here. This will be shown to applicants when they are viewing their application.

Apply Page Custom Content#

If you would like to display some additional custom content within the apply page enter it here. This will be shown to potential applicants when they deciding whether to apply for a place at the school.

Course Selection Custom Content#

If you would like to display some additional custom content within the course selection page of an application enter it here. This will be shown to applicants when they are making their course selections.

Notifications#

Application Activity Notification Group#

Select the group containing users that you’d like to receive notifications when an application receives new activity. This helps to prompt administrators that there are new actions to be taken.

Applicant Contacts#

Profile Pictures Enabled#

When enabled sixth form applicant contacts will be able to have profile pictures for their accounts.

Applicants#

Profile Pictures Enabled#

When enabled sixth form applicants will be able to have profile pictures for their accounts.

Behaviour#

Incidents#

Notifications#

Serious Incident Notification Group#

If you would like certain users to be added to the CC Staff Member list of all incidents that are categorised as serious, select the group containing those users here.

Bookings#

Classroom Bookings#

Maximum Booking Date#

Classroom Maximum Booking Date#

The maximum date up to which classroom bookings can be made. Users will not be able to book classrooms beyond the date selected here.

Classroom Maximum Booking Date - Exempt Groups#

If you would like to allow certain groups to book classrooms beyond the maximum booking date that’s been configured then select them here.

Resource Bookings#

Maximum Booking Date#

Default Resource Maximum Booking Date#

The default maximum date up to which resource bookings can be made. When creating a resource type you can choose to provide a more specific maximum booking date for that type which overrides the one selected here.

Comms#

Announcements#

Defaults#

Default Contact Priority Selection#

The contact priorities that are selected by default when creating a new announcement to be sent to student contacts. You can override this default for each announcement at the time of sending.

SMS Messaging#

Defaults#

Default Contact Priority Selection#

The contact priorities that are selected by default when creating a new SMS campaign. You can override this default when sending each campaign.

User Custom Emails#

Defaults#

Default Contact Priority Selection#

The contact priorities that are selected by default when creating a new email campaign to be sent to student contacts. You can override this default for each campaign at the time of sending.

Compliance#

General#

Responsible Users#

Data Administrators Group#

The user group that contains the school data administrators. Users in this group will be sent notifications when new information update requests are made by users.

Data Protection Officer#

The user that is the schools designated data protection officer. The selected user will automatically receive access to related functionality.

Data Protection Staff Group#

The user group that contains the school data protection staff. Users in this group will be sent notifications when new data breach reports are filed.

Homework#

Homework Tasks#

Defaults#

Default Submission Format#

When creating a new homework task which submission format should be selected by default. This can be changed for each task when the task is created.

Late Submissions#

Allow Late Submissions#

When enabled homework tasks will include a field allowing staff to choose if they want to allow late submissions or not.

Late Submission Default Value#

Select yes to make all new homework tasks allow late submissions by default. This can be changed for each new task that’s created.

Late Submission Window#

Enter the window of time that late submissions are allowed for (in days). Submissions will be locked after this time beyond the submission date.

Learning Activities#

Learning Activities Enabled#

When enabled homework tasks will contain a field for selecting a learning activity.

Require Learning Activity Selection#

When enabled homework tasks will require that at least one learning activity is selected.

Learning Outcomes#

Learning Outcomes Enabled#

When enabled homework tasks will contain a field for selecting a learning outcome.

Require Learning Outcome Selection#

When enabled homework tasks will require that at least one learning outcome is selected.

Integration#

MIS Integration#

Attendance#

AM Attendance Session Time#

Enter the time the AM attendance session takes place.

Historical Attendance Sync Number of Years#

Enter the number of academic years that should have their data synced from the MIS. This is used when a historical attendance data sync is run.

PM Attendance Session Time#

Enter the time the PM attendance session takes place.

Class Groups#

SIMS Class Group Supervisor Title Codes#

Enter the supervisor title codes that should be used when syncing class group supervisors from the MIS. This is specifically designed for SIMS MIS integrations.

Errors#

Error Notification Group#

When MIS syncing is enabled users in this group will be sent a notification each day that there are any sync errors.

Form Groups#

SIMS Form Group Supervisor Title Codes#

Enter the supervisor title codes that should be used when syncing form group supervisors from the MIS. This is specifically designed for SIMS MIS integrations.

House Groups#

SIMS House Group Supervisor Title Codes#

Enter the supervisor title codes that should be used when syncing house group supervisors from the MIS. This is specifically designed for SIMS MIS integrations.

Staff#

Default Active Directory Username#

When creating a new staff user this determines the default active directory username that is selected. This makes linking staff accounts to an active directory user simpler.

Tip

This will not retrospectively add a username to existing users, nor will it update the username should the value change. It is used only when the user is created.

Default Username#

When creating a new staff user this determines the default username that is selected.

Tip

This will not retrospectively add a username to existing users, nor will it update the username should the value change. It is used only when the user is created.

Student Contacts#

Contact Priorities To Sync#

The contact priorities that should be synced.

Default Active Directory Username#

When creating a new student contact user this determines the default active directory username that is selected. This makes linking student contact accounts to an active directory user simpler.

Tip

This will not retrospectively add a username to existing users, nor will it update the username should the value change. It is used only when the user is created.

Default Username#

When creating a new student contact user this determines the default username that is selected.

Tip

This will not retrospectively add a username to existing users, nor will it update the username should the value change. It is used only when the user is created.

Students#

Default Active Directory Username#

When creating a new student user this determines the default active directory username that is selected. This makes linking student accounts to an active directory user simpler.

Tip

This will not retrospectively add a username to existing users, nor will it update the username should the value change. It is used only when the user is created.

Default Username#

When creating a new student user this determines the default username that is selected.

Tip

This will not retrospectively add a username to existing users, nor will it update the username should the value change. It is used only when the user is created.

Year Groups#

SIMS Year Group Supervisor Title Codes#

Enter the supervisor title codes that should be used when syncing year group supervisors from the MIS. This is specifically designed for SIMS MIS integrations.

SIMS Year Group Sync Changes Made After#

Enter the date that should be used when syncing year groups from the MIS. This date drives when changes are synced from, e.g. picking 01/01/2022 would sync year group changes and memberships on or after 01/01/2022. This is specifically designed for SIMS MIS integrations and will be automatically updated by the system as the daily sync succeeds.

Safeguarding#

Concern Reporting#

Notifications#

Always Included CC Staff#

Select the group containing users that you’d like to be automatically added to the CC Staff Member list for all new concern reports that are accepted after initial review.

Tip

We’d recommend you don’t put too many users in this group. When people receive lots of notifications about things and only some of them are relevant they tend to miss the ones that they really need to know about.

Initial Report Review Notification Group#

Select the group containing users that you’d like to receive notifications when a new concern report is made and is in need of review.

Tip

We’d recommend that this group does not include any users in the “Concern Report Rejected Notification Group” to protect against abuse of power.

Rejected Report Notification Group#

Select the group containing users that you’d like to receive notifications when a concern report is rejected after initial review. The purpose of this is so a second person reviews a report ensuring no malicious actions are being taken.

Tip

We’d recommend these users are members of the senior leadership team at the school and does not include anyone with the ability to review initial reports.

Tip

This setting is designed to mitigate the risk of the user reviewing the report sweeping a concern report relating to themselves under the rug. If another user reviews the rejections this should reduce the risk of such activities occurring. While this topic is not pleasant it’s a necessity to ensure children remain protected and all concerns are investigated appropriately.

General#

Safeguarding Leads#

Automatically Assign Heads of Year#

When enabled each student will automatically have their head of year assigned as their assigned safeguarding lead? You can override this if another staff member takes responsibility for a student. If the student has more than one head of year, one of them will be assigned.

Tip

You can always override the selection by editing the choice for a student on their dashboard.

School Designated Safeguarding Lead#

Select the user that is the school’s designated safeguarding lead. This is the person ultimately responsible for all safeguarding activity at the school. Each student can be assigned an alternative ‘Assigned Safeguarding Lead’ that is responsible for the day to day activities relating to safeguarding.

Tip

It’s common for a student’s head of year to be their safeguarding lead and be responsible for the day-to-day safeguarding requirements for the student. We’ve added a setting that allows you to automatically assign a student’s head of year as safeguarding lead. You can change an assignment for a student via their dashboard.

Permissions#

This page is protected by the following permissions:

  • Configure App Settings

This page is available to users with the following roles:

  • Staff Members

    • Available with permission